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NextGen Person

Administrative Assistant in Petersburg, TX at NextGen

Date Posted: 9/18/2018

Job Snapshot

Job Description

Administrative Assistant

1 year contract

Petersburg, TX 79250

*** This position will work at the job site location where we will be building a wind farm near Petersburg, TX

Position will be working on SharePoint project at start and primary function will be to support project team members at site.

Responsibilities may include but are not limited to:

  • Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures

  • Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner

  • Greets and directs visitors

  • Responds to telephone callers by answering routine questions

  • Receives, sorts, redirects and prioritizes incoming mail

  • Directs important matters to appropriate department personnel

  • Order and maintain inventory of office supplies

  • Design and administer office procedures

  • Evaluates and revised procedures as necessary to improve office efficiency

  • Maintain & prepare payment processing for outside contractors and vendors

  • Coordinate and initiate meetings

  • Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files

  • Conducts special projects requiring research and report development

  • Research may require collection and analysis of data

  • Checks data input for accuracy and corrects errors

Required skill set:

  • SharePoint experience

  • Proficient in the use of Microsoft Office Suite (especially Outlook, Word, Excel, Access, PowerPoint)

  • Excellent organizational skills

  • Ability to multi-task

  • Ability to work as a team as well as independently

  • Problem solver

  • Detail oriented


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