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NextGen Person

Administrative Assistant in Minneapolis, MN at NextGen

Date Posted: 3/9/2018

Job Snapshot

Job Description

Administrative Assistant

1 year contract to start

Minneapolis, MN 55401

Responsibilities may include but are not limited to:

  • Performs a wide variety of administrative functions and secretarial services

  • Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures

  • Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner

  • Greets and directs visitors

  • Responds to telephone callers by answering routine questions

  • Receives, sorts, redirects and prioritizes incoming mail

  • Directs important matters to appropriate department personnel

  • Order and maintain inventory of office supplies

  • Design and administer office procedures

  • Evaluates and revised procedures as necessary to improve office efficiency

  • Maintain & prepare payment processing for outside contractors and vendors

  • Coordinate and initiate meetings

  • Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files

  • Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.

Required skill set:

  • SharePoint experience

  • Proficient in the use of Microsoft Office Suite (especially Outlook, Word, Excel, Access, PowerPoint)

  • Excellent organizational skills

  • Ability to multi-task

  • Ability to work as a team as well as independently

  • Problem solver

  • Detail oriented

SAP & SharePoint experience is a plus.

Position will be working on SharePoint project at start