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NextGen Person

Executive Assistant in St. Louis, MO at NextGen

Date Posted: 7/9/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    St. Louis, MO
  • Job Type:
    Clerical
  • Experience:
    Not Specified
  • Date Posted:
    7/9/2018

Job Description


  • Assist employers by performing secretarial and administrative tasks.

  • Coordinate meetings and prepare minutes.

  • Develop presentations, manage expense reports, time recording, coordinate travel arrangements, coordinate monthly status reporting, assist in developing annual budget and monitor monthly charges.

  • Assist with travel arrangements, travel details and meeting preparation.

  • Maintain department organizational charts, answer phone overflow and make callbacks.

  • Proof and format documents/correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents.

  • Handle facilities and office supply needs, handle and organize incoming mail, review vendor mailings of products and report findings.

  • Coordinate department gatherings (holiday parties, luncheons, major meetings).

  • Complete special projects as assigned.

  • Work with confidential materials with minimal supervision.

  • Perform other generic office activities.



Qualifications



  • This position is seeking a highly skilled, well rounded, highly confident and polished executive assistant.

  • Requires Advanced Microsoft Word skills, basic level Excel and advanced level PowerPoint skills to create and polish slide decks and other communication.

  • Needs to have strong grammar and punctuation skills for editing and creating both internal and external communications.

  • Seeking someone with experience in a fast moving and changing corporate environment.

  • Must be able to manage calendaring for very busy executive, push back and / or validate demands on the executive's calendar


Polished, professional office attire will be required in this position.