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Legal Administrative Clerk in Des Peres, MO at NextGen

Date Posted: 3/29/2018

Job Snapshot

  • Employee Type:
  • Location:
    Des Peres, MO
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Legal Administrative Clerk

This position requires extensive computer usage - typing, emails, data entry, database and web-based navigation, while assuring the timely and accurate entry of legal documents and information within a case management system.

This work includes, but is not limited to:

  • Processing and completing data entry into a case management system, including opening and closing electronic files and entering and maintaining legal records such as petitions, subpoenas, garnishments, liens, court orders and complaints.

  • Researching information on internal systems and/or calling external parties, including lawyers or courts, to gather accurate information for a case management system.

  • Intake, analysis and processing of legal documents received from a variety of sources including process servers, mail, internal systems and facsimile. Processing may include scanning documents, calendaring and assigning matters to others in the Legal Division.

  • Sending correspondence, documents and invoices to third-parties as directed by paralegals or attorneys.

  • Handling multiple, competing priorities in an effective manner.

  • Discerning priorities and proactively managing timelines to elevate attorneys' and paralegals' work.

  • Utilizing sound judgment to determine urgency of situations and implement the appropriate escalation process.

  • Creating and/or updating spreadsheets and correspondence templates. Creating, updating and maintaining reports requiring compilation of data from different sources and systems.

  • Managing very confidential information on an ongoing basis.

  • Researching highly confidential information in processing documents and creating reports while working within document retention schedules.

Position Requirements:

  • Minimum 3 years of legal support is required, experience in litigation area is preferred.

  • Previous experience with data entry and/or electronic records management is a preferred.

  • Previous experience with legal calendaring and triage of legal records is a preferred.

  • Strong communication skills to facilitate relationships with paralegals and internal and external attorneys.

  • Strong ability to set goals, multi-task and prioritize workload in an autonomous, results-oriented environment.

  • Ability to be flexible when needed, take initiative and demonstrate accountability.

  • Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions.

  • Level of proficiency in investigative, analytical and problem solving skills.

  • Ability to work independently as well as within a team environment and participate in department projects.

  • Ability to balance detail with departmental goals/objectives.

  • Ability to handle changing priorities.

  • Ability to demonstrate a positive and professional image

  • Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Adobe Professional, various web based applications, and/or document management programs is required.

  • Bachelor's degree preferred.