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NextGen Person

Legal Assistant in St. Louis, MO at NextGen

Date Posted: 5/8/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    St. Louis, MO
  • Job Type:
    Clerical
  • Experience:
    Not Specified
  • Date Posted:
    5/8/2018

Job Description

Assisting various legal teams (including Attorneys, Paralegals, Executive Assistants, and Legal Assistants) in a confidential manner with administrative assistant, clerical, secretarial, and organizational tasks with limited supervision including, but not limited to:



  • Creating/maintaining electronic and hardcopy filing systems and processes

  • Making travel arrangements

  • Drafting and mailing correspondence and/or sending email

  • Using Outlook to schedule conference calls and meetings with multiple internal and external parties

  • Preparing expense reports for reimbursements

  • Processing vendor/supplier invoices

  • Processing outside legal services invoices

  • Ordering and organizing office supplies and equipment services, etc.



QUALIFICATIONS:



  • Required Education: High school graduate or equivalent. Preferred Education: An associate's degree or Certificate of Proficiency-Legal Secretary.


Required Experience and Skills:



  • One or more years of legal administrative assistant/secretarial experience within the past two years.

  • Strong organizational skills and attention to detail.

  • Hard working. Self-Starter.

  • Excellent interpersonal, oral communication, and written communication skills.

  • Ability to work quickly, efficiently, productively, and independently and to multitask, stay organized, and focused when presented with multiple priorities and conflicting requests.

  • Affinity for adapting with various personalities and work styles.

  • Proficiency in all Microsoft Office applications including specifically with Word (including proofreading and tracking changes), Excel, and Outlook.

  • Proficiency with Adobe Pro including specifically with redactions and page manipu



Preferred Skills:



  • Experience with legal document and matter management software, electronic legal invoicing software, electronic expense report software, and electronic vendor/supplier invoicing software.

  • Able to work varied hours.


Preferred Experience:



  • Legal administrative assistant/secretarial experience in a corporate legal department.