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NextGen Person

Procurement associate in St. Louis, MO at NextGen

Date Posted: 2/25/2019

Job Snapshot

Job Description

The Procurement Team helps the Bank's business areas acquire quality goods and services at competitive prices. Three of its primary responsibilities are: Competitive Bidding, Contracting Services and Procurement Cards. Procurement also identifies reputable suppliers, analyzes proposals and ensures compliance with Bank policies and System guidelines. The Associate Procurement Specialist will support the Procurement Team by creating purchase orders and subsequent revisions, creating requisitions, developing various reports using online applications and tools, documenting surplus sales, and providing training and testing for procurement-related online applications.

Responsibilities:

  • Completes all tasks necessary to issue purchase order to a vendor, including: monitoring the Lawson application for new requisitions; reviewing requisitions for pertinent information; collecting necessary supporting contract documentation; reviewing the documentation to ensure the requisition is appropriate; and, issuing the purchase order.
  • Assures adjustments to purchase orders as change orders and contract amendments, attachments and renewals are completed. Compiles and reviews supporting documentation to ensure changes are appropriate; and, requests approval from the department based on delegation of authority and completes changes in Lawson.
  • Manages open purchase orders by running regular reports to determine which purchase orders require additional funding, and work with contract specialist(s) and department contact(s) to add funds.
  • Acts as procurement application subject matter expert; and, provides training for end-users and technical assistance to contract specialists when needed.
  • Compiles purchase order and contract metrics for reporting of daily, weekly, monthly and year end reports; and, provides analysis to business areas and contract specialists when needed.
  • Resolves supplier issues including open orders, returns, invoicing issues, payments and receipt of goods.
  • Serves as a liaison to Accounts Payable staff to ensure accounting treatment applied to PO is correct and that invoices are applied to the proper PO.
  • In a back-up capacity, acts as Procurement Card Administrator.
  • In a back-up capacity, performs data entry into the Perfect Commerce application; and, reviews contract documentation for compliance with Bank policies and procedures.
  • Maintains applicable Department Operating Procedures; and, creates and/or updates training documentation.

Qualifications:

  • Bachelor's degree in business, accounting, finance or similar industry or commensurate experience.
  • • 1+ years related experience.
  • Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Proven analytical and problem-solving skills with attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Strong verbal and written communication skills to effectively interact with all levels of staff, management and external constituents.
  • Finely tuned attention to detail with an appreciation for timely, accurate and well documented results.
  • Ability to work cross-functionally to solve problems and improve quality and service.
  • Ability to maintain confidentiality and appropriately handle sensitive information.
  • Experience using, and training others how to use, proprietary business-related online software applications.