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Project Coordinator in Milwaukee, WI at NextGen

Date Posted: 7/16/2018

Job Snapshot

Job Description

Project Coordinator

7/30/18 - 7/30/19

Milwaukee, WI 53214

8am - 5pm


  • Assist Program Coordinator with data entry and analysis

  • Understand client profiles and maintain directories

  • Monitor process development and changes; communicate requirements to all appropriate personnel

  • Compile key metrics related to Purchase Order utilization and expiration

  • Gather and analyze information, identify and resolve problems efficiently; Candidate is expected to research errors, identify root cause, and recommend process or systems solutions

  • Utilize Quickbase web application and Oracle financial systems to manage information related to business processes, including procurement activity. Assist with the development of data dashboards

  • Extract data and analyze information from multiple sources to support and optimize program goals

  • Work directly & independently with internal teams and other offices within Jacobs to complete assigned tasks and create efficiency across the program.

  • Create and deliver reports to management for use in decision-making

  • Provide information to Project Managers for use in estimating and project delivery

  • Prepare client invoices for employee labor, travel expenditures, reimbursements, and other expenses. Ensure client billing is in accordance with the respective agreement(s). Adhere to contractual billing schedules

  • Respond promptly to client requests and escalations

  • Participate in and coordinate meetings to present data, define issues, and progress initiatives

  • This position shall include procurement support for indirect commodities, as directed by the Facilities Services Program Manager

    • Review client requests and scope of work

    • Prepare formal Requests for Quote (RFQ)

    • Conduct supplier evaluations

    • Conduct supplier bidding events, with complete evaluation of supplier proposals and recommendation

    • Execute supplier purchase orders

    • Assist AP with invoice processing


Bachelor's degree required - Preferably in Supply Chain, Business, or Accounting

3-5 years relevant experience. Knowledge of purchasing and supplier management

Excellent computer skills with Microsoft Outlook and Excel is a must

Must have excellent verbal and written communication skills

Ability to respond to inquiries clearly and consistently, and communicate requirements and changes
Ability to read and interpret contractual documents or reports
Ability to complete tasks on time and approach others in a tactful manner
Must recognize and adapt to changes, manage competing demands


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