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NextGen Person

Project Manager in Saint Louis, MO at NextGen

Date Posted: 2/8/2018

Job Snapshot

Job Description

Project Manager II - Development Services - Alumni & Development Programs

Position description:
As part of the administrative roadmap project, IT and Alumni & Development Programs are working together to prepare for the identification and implementation of new technology software to support A&D's work. The Project Manager (PM) II position's purpose is to direct and manage project work. The PM is responsible for ensuring that the Project Team completes the project within budget, on schedule and within scope, and manages the project process per the standards and guidelines of IT's Portfolio and Project Management Office.

• Develops project charter, budget and work breakdown structure (WBS) and other required components of the project plan (change management plan, scope management plan, cost management plan, risk management, procurement management plan, stakeholder management plan, communications management plan, quality management plan, human resource management plan).
• Identifies needed resources, negotiates use of those resources, assigns responsibilities and develops timeframes to facilitate successful completion of project activities and deliverables.
• Lends expertise to teams and task forces.
• Uses methodology to develop plans, assign roles and responsibilities; authors improvements to methodology.

Project Execution - Integration Management
• Manages execution of project plans to support the ongoing needs of A&D Programs and Company IT.
• Assigns work to project team and coordinates resources.
• Leads and motivates project team to meet specific deadlines while meeting customer satisfaction expectations.
• Assure all necessary project deliverables are completed according to specification in the quality plan.
• Track actual results to plan and analyze impact to report status: take corrective action.
• Manages the stated scope and requirements assuring changes are highlighted, understood and approved by owner.
• Assess and mitigate project risks and issues; engages project team to identify and resolve problems.
• Relies on extensive knowledge and professional discretion to achieve goals.

Project Execution - Sponsor and Stakeholder Management
• Create and execute project communication plan.
• Develop and communicate project goals, responsibilities, expectations, risks and feedback with all parties in a timely manner.
• Set and manage customer and stakeholder expectations specific to the project.
• Communicate project direction, approach, priorities, events and status to all project resources and business sponsors.
• Builds working relationships with team members, vendors and other departments involved in the projects.
• Influences decision-making on projects; works with key stakeholders, sponsors and senior management to secure acceptance and approval of deliverables.

Project Execution & Project Execution - Financial Management
• Manages Project Procurements and external service providers within span of control.
• Collaborate with A&D Programs and Company IT to develop project budget.
• Manage project costs and forecast to budget.
• Identify and manage budget risk.
• Collaborate with A&D Programs and Company IT to identify and quantify impact of project changes on budget.

Project Closure
• Conducts lessons learned.
• Closes out any procurements.
• Ensures project papers and metrics are appropriately archived.
• Perform other duties as assigned.

Required Qualifications
• Bachelor's degree plus 4 years of relevant experience or equivalent combination of education and experience.
• Relevant experience includes leading work (or projects) in the IT industry demonstrating technical and/or business expertise; achieving resolution to complex technical or business issues and providing direction and leadership to a project team.
• Demonstrated skills in project management and analysis, negotiation, systems analysis, leadership and team building, client relationship management, process improvement, strategic planning.
• Ability to work independently and proactively.
• Proven ability to creatively solve problems and to influence outcomes through persuasion, effective communications and relationship building.
• Strong familiarity with project management software such as MS Project. Demonstrated leadership qualities such as conflict/issue resolution.
• Ability to organize and work effectively in a matrix organization with cross-functional project teams from various departments and locations.
• Excellent organizational and communication skills, both verbal and written.
• Ability to work independently.
• Ability to learn quickly and adapt to new circumstances.
• Ability to work extra hours and adjust schedule and recognize the need to do so.
• Ability to adjust to changes in priorities and demands on time.
• Demonstrated ability to manage environments and leadership using metrics.
• Significant ingenuity and flexibility is expected.

Preferred Qualifications
• Prior experience in advancement/development systems.
• Prior experience in a clinical support IT environment.
• Prior experience in a higher education technology environment.
• Prior experience in a matrix management structure in which you rely on other leaders for delivery of portions of your service.
• PMP certification. Experience with ITIL framework.
• Extensive experience using project management and various systems development methodologies including Agile techniques.
• Experience managing project(s) that resulted in providing a new service.